HR Administrator

*** We required a bilingual English / Spanish speaker for this role ***
About the Company:
Our client is a rapidly growing non-for-profit organization who are looking to add a HR Administrator to their team. They have enjoyed incredible success in the last few years' and are seeking a candidate with a strong Administration background to join their team as they continue their expansion.

Reasons to Work Here:

• Strong medical / dental / vision
• Regular salary reviews
• Short term / long term disability cover
• Reporting into the CFO - High visibility
• Strong growth potential
• 43B Plan
• Strong mission statement

POSITION SUMMARY: The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Human Resource office. The goal of this position is to contribute to the operating efficiency of the assigned department and/or managers, including the Chief Financial Officer and Chief Human Resource Officer. The Administrative Assistant is responsible for effectively presenting information and responding to questions from senior management, executives, team members, and co-workers.

ESSENTIAL DUTIES

• Provide a combination of general office, administrative, payroll processing, accounting, and financial support
• Provide assistance and support to the CEO/CHRO
• Learn to perform a combination of financial document review, document control and document processing activities
• Answer the main phone line for Fiscal and Human Resource.
• Provide assistance and support to callers
• Monitor the general email inbox
• Assist with calendaring and scheduling functions
• Handle special projects

• Perform other duties as assigned
• Create routine and special correspondence
• Opens incoming mail, scans content, distribution of or filing of documents received to the appropriate person/file.
• Prepares outgoing mail, files, faxes, and copies documents, including certified mailings.
• Maintains and updates files, spreadsheets, and logs with current data as needed.
• Back up to the cash management department for check deposits.
• Facilitate the gathering of data for cash availability requests.
• Follow-up on outstanding W-9 requests
• Aid in gathering information for input into Paycom and docuWare.
• Maintain team shared calendars.

Requirements:

• This position requires a High School diploma, GED, and at least two years of working experience or certification as an Administrative Assistant.

• Associate Degree in Business Administration or related field preferred.
• Strong problem-solving and analytical skills.
• Excellent research, organizational, and time management skills.
• Effective communication skills.

Skills:

• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook are required for this position. (advanced skills a plus)
• Keyboarding skills are required for this position, at least 35 WPM.
• Bilingual (Spanish/English)

*** We required a bilingual English / Spanish speaker for this role ***
About the Company:
Our client is a rapidly growing non-for-profit organization who are looking to add a HR Administrator to their team. They have enjoyed incredible success in the last few years' and are seeking a candidate with a strong Administration background to join their team as they continue their expansion.

Reasons to Work Here:

• Strong medical / dental / vision
• Regular salary reviews
• Short term / long term disability cover
• Reporting into the CFO - High visibility
• Strong growth potential
• 43B Plan
• Strong mission statement

POSITION SUMMARY: The Administrative Assistant is responsible for performing a wide range of administrative tasks in support of the Human Resource office. The goal of this position is to contribute to the operating efficiency of the assigned department and/or managers, including the Chief Financial Officer and Chief Human Resource Officer. The Administrative Assistant is responsible for effectively presenting information and responding to questions from senior management, executives, team members, and co-workers.

ESSENTIAL DUTIES

• Provide a combination of general office, administrative, payroll processing, accounting, and financial support
• Provide assistance and support to the CEO/CHRO
• Learn to perform a combination of financial document review, document control and document processing activities
• Answer the main phone line for Fiscal and Human Resource.
• Provide assistance and support to callers
• Monitor the general email inbox
• Assist with calendaring and scheduling functions
• Handle special projects

• Perform other duties as assigned
• Create routine and special correspondence
• Opens incoming mail, scans content, distribution of or filing of documents received to the appropriate person/file.
• Prepares outgoing mail, files, faxes, and copies documents, including certified mailings.
• Maintains and updates files, spreadsheets, and logs with current data as needed.
• Back up to the cash management department for check deposits.
• Facilitate the gathering of data for cash availability requests.
• Follow-up on outstanding W-9 requests
• Aid in gathering information for input into Paycom and docuWare.
• Maintain team shared calendars.

Requirements:

• This position requires a High School diploma, GED, and at least two years of working experience or certification as an Administrative Assistant.

• Associate Degree in Business Administration or related field preferred.
• Strong problem-solving and analytical skills.
• Excellent research, organizational, and time management skills.
• Effective communication skills.

Skills:

• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook are required for this position. (advanced skills a plus)
• Keyboarding skills are required for this position, at least 35 WPM.
• Bilingual (Spanish/English)

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