AP Specialist

AP Specialist

Why this AP Specialist Opportunity?

• Comprehensive benefits include a 401k with a 4% match.
• Health and wellness programs are offered.
• Tons of employee-focused activities!
• Gym reimbursement.
• Learning and development opportunities.
• Growth potential.
• 1 day WFH.

Responsibilities of AP Specialist:

• Review invoices for proper coding, appropriate documentation, and in line with procurement policy.
• Review employee expense reports for proper coding, appropriate proof of expense, and in line with T&E policy.
• Review API invoices for proper coding, appropriate documentation, and proper approval.
• Review and post manual wire/ACH disbursement batches.
• Enter manual check request into the AP sub-ledger.
• Reconcile corporate credit card statement monthly.
• Process all company payments to be disbursed via check weekly.
• Process and maintain all new vendor set up to ensure proper documentation obtained before first payment is made.
• Reconcile AP sub-ledger monthly.
• Prepare 1099's filings.
• Reconcile, monitor, and journalize dealer participation charge backs.
• Review and dispose contracts that have come to term (natural dispositions).
• Assist Accounting Manager with maintaining invoice approval workflows, T&E approval workflows, and accounts payable vendor files.
• Assist with internal and external audit requests.
• Assist with cross-training as needs arise and job functions change.
• Coordinate with other departments and finance staff to assure smooth operations between the financial functions.
• Resolves discrepancies on vendor accounts by interfacing with other departments, vendors or contractors.
• Identify issues and/or areas for improvement in the work environment, production processes, projects, and systems. Participate in testing upgrades and implementation of software.
• Perform ad-hoc projects and analysis for management as necessary.
• Process debt payments.
• Positive pay data imports.

Preferred Experience of AP Specialist:

• BA/BS, Accounting or Finance preferred or equivalent experience.
• 4-5 years of related Accounts Payable experience with comparable financial institution preferred.

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