Sr. Document Preparation Specialist - Commercial

Focuses on Commercial Real Estate Loans. Depending on the type of the loan, either prepares loan documentation in-house, or coordinates the preparation of documents by attorneys. Reviews all loan documentation for accuracy and ensures closing conditions have been met prior to closing. Provides approval to move forward with closing.

Responsibilities:

• Review Commercial Real Estate Loan documentation requests to verify a complete loan package and/or adequacy of credit limits prior to document preparation and/or closing.
• Prepare loan documents in-house for new loans and renewals, depending on loan type, complexity and/or amount.
• Handle attorney bid requests and selection process.
• Prepare engagement letters and forward loan packages to attorneys to prepare documents for new loans and renewals, depending on loan type, complexity and/or amount.
• Follow up with attorneys and keep all parties informed of progress and pending items.
• Review in-house and attorney prepared loan documentation to make sure there are no mistakes and that all closing conditions are met prior to closing, including title search and/or commitment.
• Review Flood, Hazard, Windstorm, Liability and Content insurance documentation to ensure adequacy and prepare Flood Analysis form, as applicable.
• Handle commitment fees and prepare disbursement instructions.
• Perform all escrow analyses and prepare amortization schedules, depending on loan type.
• Complete applicable checklists.
• Make sure cases are properly processed through the applicable workflow system.
• Mentor junior doc prep staff and serve as a source of information and assistance.
• Daily inter-company contact (e.g., emails, phone calls, etc.)
• Maintain production log of all loans processed.
• Assist and back-up other doc prep staff as needed.
• Attend training and meetings.
• Work on special projects.
• To identify, evaluate, monitor and make any recommendation deemed necessary to their respective Risk Management Committee in order to assess, reduce, eliminate or control any current or prospective risks to earnings or capital arising from violations of, or nonconformance with, laws, rules regulations, prescribed practices, internal policies and procedures or ethical standards.
• Responsible for aiding in other areas within the department, as required, covering during vacation or absenteeism, cross-training opportunities, and other assignments as requested.

Minimum Education and/or Certifications Requirements:

College degree, preferably in business, finance, or accounting in addition to banking related courses.

Minimum Work Experience Requirements:

Five or more years’ experience in preparing commercial Real Estate loan documentation, including experience in reviewing attorney prepared loan documentation and working with attorneys to get the loan ready to close, in addition to reviewing and resolving insurance and title related matters.

Technical and/or Other Essential Knowledge:

Skilled in loan documentation software particularly LaserPro. Experience with MS Office, particularly proficient in MS Word and Excel; PowerPoint a plus. Fiserv AS/400 a plus, Sound time management and organizational skills. Superior communication skills.