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Project Manager Assistant

Description

The Project Manager Assistant role will be responsible for assisting our Transportation Project Managers with proposal preparation, and will help during projects in the planning, execution and close out phases. They will also help with other general administrative duties as needed.

Specific duties and responsibilities will include the following:

Project set up:
* Prepare and distribute Project Execution Plans.
* Prepare and/or coordinate contractual documents for signatures.
* Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system.
* Prepare electronic project folders.
* Follow up to ensure timely receipt of contractual documents.

Project life cycle duties:
* Format and produce electronic or hard copy deliverables.
* Prepare transmittal letters or email documents to clients.
* Maintain PDFs (Photocopy, scan, file, extracting and inserting).
* Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system.
* Create, format or update tables, graphs, and spreadsheets.
* Revise Project Execution Plan (PEP).
* Review pre-bills with each Project Manager.
* Monitor Supplier invoices & prepare for processing.
* Review A/R reports and assist with collection efforts for outstanding amounts
* Research negative variances on projects.
* Coordinate with administrative support staff for assistance with duties
* Assist Project Managers with compliance with corporate Project Management and Quality Guidelines
* Attend various project meetings and prepare minutes.
Project close out:
* Review contractual obligations/scope of work & deliverables with Project Managers.
* Purge and archive records
* Meet with PMs and prepare Supplier Evaluations.

The Business Line Leader Assistant role will be responsible for assisting the MidAtlantic Transportation Business Line Leader in meeting operations goals and metrics.

Specific duties and responsibilities will include the following:
* Preparing and distributing correspondence on behalf of the Business Line Director
* Assisting with project and document reviews
* Assisting, coordinating and communicating with the Business Line staff to provide information and resolve issues on behalf of the Business Line Director.
* Preparing, attending, and documenting Director's management meetings
* Assists the Business Line Director in meeting operations goals and metrics including: overhead management, P&L, QMS requirements, reporting and tracking variance, utilization, return on labor revenue, NLM. Performs financial analysis of Business Line performance data.
* Assists with Business Plan and SAP planning. Projection Application support.
* Resource Planner
* CRM
* Logistics & Expense Reports




About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.



The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email accommodation@aerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Requirements

 

Job Snapshot

Location US-MD-Baltimore
Employment Type Full-Time
Pay Type Hour
Pay Rate $24.00 - $28.00 /Hour
Store Type Accounting
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Company Overview

Aerotek

We know that a company’s success starts with its employees. We also know that an individual’s success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek’s people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has become a leader in recruiting and staffing services by building quality relationships that allow us to place quality people in quality jobs. With more than 230 non-franchised offices, Aerotek’s 6,000 internal employees serve more than 300,000 contract employees and 17,000 clients every year. To learn more, visit Aerotek.com. Learn More

Contact Information

US-MD-Baltimore
Bryan Howe
Snapshot
Aerotek
Company:
US-MD-Baltimore
Location:
Full-Time
Employment Type:
Hour
Pay Type:
$24.00 - $28.00 /Hour
Pay Rate:
Accounting
Store Type:

Description

The Project Manager Assistant role will be responsible for assisting our Transportation Project Managers with proposal preparation, and will help during projects in the planning, execution and close out phases. They will also help with other general administrative duties as needed.

Specific duties and responsibilities will include the following:

Project set up:
* Prepare and distribute Project Execution Plans.
* Prepare and/or coordinate contractual documents for signatures.
* Develop work breakdown structure and budgets using input from fee proposals and enter data into accounting system.
* Prepare electronic project folders.
* Follow up to ensure timely receipt of contractual documents.

Project life cycle duties:
* Format and produce electronic or hard copy deliverables.
* Prepare transmittal letters or email documents to clients.
* Maintain PDFs (Photocopy, scan, file, extracting and inserting).
* Revise budgets based on change orders, amendments, budget reallocations, etc. using internal accounting system.
* Create, format or update tables, graphs, and spreadsheets.
* Revise Project Execution Plan (PEP).
* Review pre-bills with each Project Manager.
* Monitor Supplier invoices & prepare for processing.
* Review A/R reports and assist with collection efforts for outstanding amounts
* Research negative variances on projects.
* Coordinate with administrative support staff for assistance with duties
* Assist Project Managers with compliance with corporate Project Management and Quality Guidelines
* Attend various project meetings and prepare minutes.
Project close out:
* Review contractual obligations/scope of work & deliverables with Project Managers.
* Purge and archive records
* Meet with PMs and prepare Supplier Evaluations.

The Business Line Leader Assistant role will be responsible for assisting the MidAtlantic Transportation Business Line Leader in meeting operations goals and metrics.

Specific duties and responsibilities will include the following:
* Preparing and distributing correspondence on behalf of the Business Line Director
* Assisting with project and document reviews
* Assisting, coordinating and communicating with the Business Line staff to provide information and resolve issues on behalf of the Business Line Director.
* Preparing, attending, and documenting Director's management meetings
* Assists the Business Line Director in meeting operations goals and metrics including: overhead management, P&L, QMS requirements, reporting and tracking variance, utilization, return on labor revenue, NLM. Performs financial analysis of Business Line performance data.
* Assists with Business Plan and SAP planning. Projection Application support.
* Resource Planner
* CRM
* Logistics & Expense Reports




About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.



The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email accommodation@aerotek .com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Requirements

 
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