Entry Level AccountantCompensation:
The Project Administrator/Accountant must have experience working in the construction and cost accounting fields, with prior experience dealing with lien waivers, contracts, accounts payable, accounts receivable and billing. This position includes but is not limited to responsibility for daily office and operational functions and duties, processing monthly requisitions, production of accurate purchase orders and required supporting documentation, drafting notices to proceed for project manager review, completion of Project Close-Out Packages, sending RFI’s, submittals and other correspondence as required, procurement of new vendor W-9s and certificates of insurance and data entry into corporate systems, providing documents and information in compliance with direction from corporate accounting staff, and maintaining timely and accurate cost information in compliance with corporate policies. Establish, organize, and maintain current project files per department filing system for all assigned projects. Obtain copy of Owner’s contract for each project and familiarize appropriate Owner personnel with all financial aspects of the contract. Input appropriate budget information using the cost code structure and phases in accordance with the budget set-up sheet provided by Estimator or Project Manager. Review and verify the commitments, subcontractor change orders and general conditions cost to ensure accuracy, making sure all change orders are approved by appropriate parties prior to submittal. Verify the accuracy of the previously billed and paid figures on the Subcontractor’s Application for Payment when an outside contractor is utilized. Submit invoices to Project Manager on the project specific date for approval. Follow up with Project Manager to ensure information is returned in a timely manner. Work in coordination with subcontractor to produce accurate and final invoice for processing when any changes are required. Upon approval, scan invoices and submit to Corporate Office to further generate Owner billing based on cost incurred for Project Manager’s review and approval when an outside contractor is utilized. Each Owner invoice is prepared in accordance with Owner contract requirements. Enter necessary direct cost entries and miscellaneous worksheet entries as incurred by the project. Work with Project Manager as needed to ensure timely Owner billings and payments. Obtain Project Manager’s approval for subcontractor payments once the Owner payment is made. Ensure timely payment to subcontractors and vendors after approval is received and all paperwork has been submitted. Obtain renewal insurance certificates from subcontractors prior to each payment when expired, ensuring adequate coverage amounts are provided. Complete monthly project reconciliations of Owner Billing. Generate to and collect from all subcontractors the final ROL once directed to do so by the Project Manager. Obtain approval from Project Manager once final ROL is received. Follow all corporate policies and report any inconsistencies. Perform departmental responsibilities such as bank reconciliations, processing of company invoices for project cost. Maintain any project specific programs as required (i.e. Sub-guard, Insurance, Wrap-ups, etc.) Provide any supplemental reports/documentation as may be required by Owner. Verify all figures on the Project Status Report and complete Project Accounting section on a monthly basis. Full working knowledge of budget, contingency, and profitability of projects. Additional responsibilities may be added by the department or project as necessary. Able to adapt to a flexible, fast-paced and dynamic work environment consistent with the company’s core values and mission statement. If you have an interest in this great opportunity. Please send your resume to [Click Here to Email Your Resumé]
Project Accounting, Real Estate Project Accounting, Invoice Processing, Payable Invoices, Review Invoices, Approved Invoices, Accounts Payable (AP), Budgeting, Purchasing Functions, Billing, Account Reconciliation, Bank Reconciliations, Microsoft Excel, Contracting Project Start Up: • New project setup including but not limited to accounting software and excel schedules • Owner contract review • Verify fully executed owner contract For State Projects: Preliminary documents filled out • Review subcontractor labor rate worksheets • Assist the Project Manager with these tasks: Request/review subcontractor schedule values breakdown and identify sub-tier subcontractors and suppliers Create Schedule of Values (SOV) and get Architect/Engineer (A/E) and/or Construction Manager Approval Create contingency/allowance logs, if applicable Potential Change Items (or Project Modifications): • Send out Request for Quote to subcontractor / supplier • Log pricing • Prepare and distribute change order request (PCI) • Assist the Project Manager with monitoring the Contingency Log Subcontractor Contracts / Supplier Purchase Orders (PO): • Owner purchase orders written, if needed • Verify contract / PO amounts Subcontract Change Orders (or Contract Revisions): • Process costs associated with change • Contract revision distribution • Obtain signature when returned from subcontractor; redistribute • Assist the Project Manager with cost code revision form Owner Change Orders: • Create Change Order Log • Review / verify dollar amounts • Obtain approval signatures • Change order distribution Insurance: • Monitor expiration dates • Monitor Coverage Amounts • Weekly log to Project Manager / Superintendent Sub-tier Follow Up: • Request sub-tier info from subcontractors • Log into subcontractor payment log • Log lien waivers received • Calls to sub-tier with responses noted • Monitor sub/supplier lien waiver – sub-tier follow-up Closeout: • Affidavits of Compliance • Assist the Project Manager to release retainage to subcontractors Advantage Purchasing: • PO summary form • Schedule of Values • Verify contract amount / date • Certificate of Insurance for stored material • Verify delivery tickets • Review invoices for tax • Send invoices to trade for approval • Coordinate billing with Corporate Accounting Billing: • Process A/P workflow pay app after approval of pencil draft • Submit monthly pay application to Owner Assists the Project Manager with these tasks: • Process Accounts Payable (A/P) workflow pay app invoice/create pay app • Create pay request – pencil copy draft and review with A/E / owner Project Maintenance: • Subcontract / insurance summary report review • Budget Transfers (or Job cost transfers) • Assist the Project Manager to review contingency / allowance logs, if applicable QUALIFICATIONS AND EXPECTATIONS: Education • Associate or Bachelor’s Degree in Accounting or related field, plus a minimum of three years of general accounting experience. Construction accounting experience required. Technical Skills and Abilities • Understanding of basic accounting principles. • Expert computer skills, specifically Microsoft Office (Excel, Word, etc.) • Detail-oriented and ability to work with great accuracy and multi-task. • Cooperative and willing to take the initiative to help others when possible • Able to work with professionally with internal and external clients in a fast-paced, team-oriented environment • Able to communicate with tact and diplomacy, both orally and in writing, using proper spelling, grammar and punctuation • Able to learn fast and adapt quickly • Time management skills, able to prioritize daily workload while planning ahead for larger projects WORK ENVIRONMENT: Primarily an office environment, with periodic visits to construction related sites.
Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine’s list of “World's Most Admired Companies” since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.
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