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Financial Specialist

Description

Financial Specialist
Department: Finance
Summary:
This position is responsible for providing financial, administrative and clerical support by ensuring billings to customers are issued for goods and services delivered, the company receives payments for goods and services, properly records the transactions by posting receipts and resolving discrepancies and process and book AP related transactions according to established policies and procedures in an efficient, timely and accurate manner.

Finance Job Functions:
- Support A/R:
* Prepare, verify, and process invoices for sales or services rendered
* Prepare, verify, and process credits or debits to customer per authorized approval
* Ensure proper coding on documents
* Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax or mail
* Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
* Prepare cash and check payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
* Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
* Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
* Resolve valid or authorized deductions by entering adjusting entries
* Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
* Accomplishes accounting and organization mission as needed
* Maintains historical records by scanning and filing documents.
* Protect organization's value by keeping information confidential
* Work with Collection Agencies as needed

- Support A/P:
* Pays vendors by monitoring discount opportunities; verifying federal id numbers and payment information; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; getting authorized signatures; issuing stop-payments or purchase order amendments.
* Pays employees by receiving and verifying expense reports and requests for advances.
* Charges expenses to accounts based on booking instructions and cost centers by analyzing invoice/expense reports; recording entries.
* Verifies vendor accounts by reconciling monthly statements and related transactions.
* Maintains historical records by scanning and filing documents.
* Reports sales taxes by calculating requirements on paid invoices.
* Protects organization's value by keeping information confidential.
* Accomplishes accounting and organization mission as needed.




About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

Requirements

 

Job Snapshot

Location US-CA-Carlsbad
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Accounting
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Company Overview

Aston Carter

Founded in 1997, Aston Carter is a global recruitment and staffing provider, specialising in the placement of Risk and Compliance, Operations, Business and Organisational Change, Finance, and Management Consultancy professionals. We have over 350 staff members servicing 16 countries in Europe and Asia, with headquarters in London and offices in Brussels, Hong Kong, Paris, Singapore, Stockholm and Utrecht, and further U.K. offices in Birmingham, Bracknell, Edinburgh and Manchester. Learn More

Contact Information

US-CA-Carlsbad
Kendra Smith
8586091998
Snapshot
Aston Carter
Company:
US-CA-Carlsbad
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Accounting
Store Type:

Description

Financial Specialist
Department: Finance
Summary:
This position is responsible for providing financial, administrative and clerical support by ensuring billings to customers are issued for goods and services delivered, the company receives payments for goods and services, properly records the transactions by posting receipts and resolving discrepancies and process and book AP related transactions according to established policies and procedures in an efficient, timely and accurate manner.

Finance Job Functions:
- Support A/R:
* Prepare, verify, and process invoices for sales or services rendered
* Prepare, verify, and process credits or debits to customer per authorized approval
* Ensure proper coding on documents
* Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax or mail
* Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
* Prepare cash and check payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
* Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
* Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
* Resolve valid or authorized deductions by entering adjusting entries
* Resolve collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
* Accomplishes accounting and organization mission as needed
* Maintains historical records by scanning and filing documents.
* Protect organization's value by keeping information confidential
* Work with Collection Agencies as needed

- Support A/P:
* Pays vendors by monitoring discount opportunities; verifying federal id numbers and payment information; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; getting authorized signatures; issuing stop-payments or purchase order amendments.
* Pays employees by receiving and verifying expense reports and requests for advances.
* Charges expenses to accounts based on booking instructions and cost centers by analyzing invoice/expense reports; recording entries.
* Verifies vendor accounts by reconciling monthly statements and related transactions.
* Maintains historical records by scanning and filing documents.
* Reports sales taxes by calculating requirements on paid invoices.
* Protects organization's value by keeping information confidential.
* Accomplishes accounting and organization mission as needed.




About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers' unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider.

Requirements

 
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