his position must have proven experience in Accounts Receivable working in multi-site environment. This role will work closely with Controller/Treasurer to formulate and execute plan for integrating the AR function across five U.S. sites into one operation. This position interacts with multiple cross-organizations and departmental groups: Contracts Management, Program Managers, Site-level finance across five sites. The role will be preparing forward looking analysis and receipts forecasting and working heavily with Excel. The position is responsible for cash application, AR review and analysis, and working with multiple ERP systems experience is preferred
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Plan and organize customer communications to resolve and minimize AR past due:
Maintain log documenting all activities associated with the collection efforts.
Attend and coordinate customer teleconferences in conjunction with Contract and Program Manager as appropriate, recording and communicating:
All assigned action items
Date and time of follow-on calls.
Follow-up and ensure timely completion of defined action items.
Execute pre-collection efforts:
Track customer product receipts and customer scheduled payments via online customer portals, investigate discrepancies between customer product receipts and payment information posted on the portals compared to shipping and billing information.
Communicate and resolve receiving and billing discrepancies with customers.
Work with Contracts and Sales/Program Managers to resolve conflicts.
AR tracking and cash application:
Apply cash receipts from customers into the ERP system to customer accounts. Investigate and resolve payment discrepancies, communicating and working with customers to ensure timely collection of accounts receivable.
Prepare weekly and ad-hoc reports for senior management and board presentation.
Compile data across operating sites.
Perform other responsibilities as assigned.
This job has no supervisory responsibilities
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associate's degree in accounting/finance or equivalent work experience. Bachelor degree preferred. Minimum three (3) years of related experience.
Proficient in the transactional use of an ERP system and experience with multiple ERP systems is preferred
Must be able to communicate effectively with customers and multiple internal departments.
Experience in preparing forward looking analysis and receipts forecasting is preferred.
Excellent attention to detail and high proficiency in accurate data entry.
Excellent computer skills with proficiency in Excel and other MS Office products (skills test upon interview is required).
Must be a self-starter, highly motivated, work independently and eager to work in a world class company serving world class customers.
- Good organization and superb professionalism is a must
Ability to read and interpret documents such financial and accounting documents and reports.
Ability to write routine reports and correspondence.
- Ability to speak effectively before employees in the organization
- Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written and oral form
Ability to deal with and analyze problems involving financial reporting
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel.
Must be able to communicate verbally and have the ability hear.
The employee occasionally is required to stand, walk, reach with hands and arms, and stoop or crouch.
The employee is required to sit.
The employee may be required to lift and/or move up to ten (10) pounds