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Accounts Payable Specialist

Description

Position Overview:


Responsible for disbursing University funds for business-related services and goods, maintaining records of disbursements, and preparing related year-end tax forms.


 


Essential Job Functions:


Responsibilities of the position include, but are not limited to, the following:


 



•         Verifies all invoices, check requests, and travel expense reports documenting appropriate authorization.



•         Verifies all purchasing card payments are accurate and reconciles purchasing card users’ accounts.



•         Ensures that disbursements are coded to the proper general ledger accounts and project codes.



•         Obtains appropriate Office of Financial Services approval on all disbursements before checks are disbursed.



•         Enters vouchers into general ledger software system.



•         Ensures all disbursements, including student refunds, are made in a timely manner while maintaining good cash management.



•         Mails checks and attachments when appropriate.



•         Download positive pay files, e-check payment files and pre-note banking files into bank website.



•         Maintains appropriate documentation on all disbursements and ensures filing of records is kept current.



•         Reviews vendors’ monthly statements and follows up on open items.



•         Ensures vendor discounts are taken when advantageous.



•         Researches outstanding checks.



•         Researches departmental charges and payments for faculty and staff.



•         Prepares year-end accounts payable accruals.



•         Prepares aging of accounts payable report monthly.



•         Maintains tax report database and prepares year-end 1099s.



•         Maintains gift annuity and other recurring payment schedule, utilizing gift annuity software and spreadsheets.



•         Maintains petty cash fund.



•         Distributes and reconciles cash advances.



•         Maintains software, technology, and regulatory knowledge related to position.



•         Provides information to utility companies for exempt status.


 


Secondary Job Functions:



  • Assist Directors and others in the office as needed to meet team goals.

  • Support the University’s mission and strategic initiatives.



 


Requirements

Qualifications:


  • High School diploma or equivalent.  Post-secondary education/degree strongly encouraged. 

  • Minimum three years accounts payable experience.

  • Must possess outstanding interpersonal skills, both written and oral.  Professional appearance and interaction with all customers is essential.  Customer base includes students, faculty, staff, vendors and members of the community.

  • Must possess a high level of proficiency in word processing and spreadsheet applications.  Microsoft Office experience and understanding required.

  • Must be highly self-directed, well organized, detail-oriented and comfortable working with minimal supervision.

  • Must be able to complete tasks within required time constraints.

  • Must be able to exercise discretion regarding confidential University information.

  • Must be able to work longer to meet deadlines.

  • Must be able to consistently present a positive attitude and contribute to the harmonious team environment.

  • Must possess the ability to multi-task especially within the constraints of the above-described responsibilities.

  •  

Job Snapshot

Location US-IN-North Manchester
Employment Type Full-Time
Pay Type Hour
Pay Rate $16.00 - $18.00 /Hour
Store Type Accounting
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Company Overview

Creative Financial Staffing

CFS is a leading, employee-owned accounting and financial staffing firm—the largest one founded by CPA firms. With more than two decades of experience helping companies locate, attract and hire exceptional accounting & finance professionals, CFS has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential. Established in 1994, CFS today operates 30+ offices across 21 states and the Caribbean. Serving most major U.S. markets and beyond, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire and project support to interim management. Learn More

Contact Information

US-IN-North Manchester
Abigail Zimmer
260.676.4844
Snapshot
Creative Financial Staffing
Company:
US-IN-North Manchester
Location:
Full-Time
Employment Type:
Hour
Pay Type:
$16.00 - $18.00 /Hour
Pay Rate:
Accounting
Store Type:

Description

Position Overview:


Responsible for disbursing University funds for business-related services and goods, maintaining records of disbursements, and preparing related year-end tax forms.


 


Essential Job Functions:


Responsibilities of the position include, but are not limited to, the following:


 



•         Verifies all invoices, check requests, and travel expense reports documenting appropriate authorization.



•         Verifies all purchasing card payments are accurate and reconciles purchasing card users’ accounts.



•         Ensures that disbursements are coded to the proper general ledger accounts and project codes.



•         Obtains appropriate Office of Financial Services approval on all disbursements before checks are disbursed.



•         Enters vouchers into general ledger software system.



•         Ensures all disbursements, including student refunds, are made in a timely manner while maintaining good cash management.



•         Mails checks and attachments when appropriate.



•         Download positive pay files, e-check payment files and pre-note banking files into bank website.



•         Maintains appropriate documentation on all disbursements and ensures filing of records is kept current.



•         Reviews vendors’ monthly statements and follows up on open items.



•         Ensures vendor discounts are taken when advantageous.



•         Researches outstanding checks.



•         Researches departmental charges and payments for faculty and staff.



•         Prepares year-end accounts payable accruals.



•         Prepares aging of accounts payable report monthly.



•         Maintains tax report database and prepares year-end 1099s.



•         Maintains gift annuity and other recurring payment schedule, utilizing gift annuity software and spreadsheets.



•         Maintains petty cash fund.



•         Distributes and reconciles cash advances.



•         Maintains software, technology, and regulatory knowledge related to position.



•         Provides information to utility companies for exempt status.


 


Secondary Job Functions:



  • Assist Directors and others in the office as needed to meet team goals.

  • Support the University’s mission and strategic initiatives.



 


Requirements

Qualifications:


  • High School diploma or equivalent.  Post-secondary education/degree strongly encouraged. 

  • Minimum three years accounts payable experience.

  • Must possess outstanding interpersonal skills, both written and oral.  Professional appearance and interaction with all customers is essential.  Customer base includes students, faculty, staff, vendors and members of the community.

  • Must possess a high level of proficiency in word processing and spreadsheet applications.  Microsoft Office experience and understanding required.

  • Must be highly self-directed, well organized, detail-oriented and comfortable working with minimal supervision.

  • Must be able to complete tasks within required time constraints.

  • Must be able to exercise discretion regarding confidential University information.

  • Must be able to work longer to meet deadlines.

  • Must be able to consistently present a positive attitude and contribute to the harmonious team environment.

  • Must possess the ability to multi-task especially within the constraints of the above-described responsibilities.

  •  

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Accounts Payable Specialist Apply now