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Accounts Payable Associate

Description

Accounts Payable Associate

GENERAL SUMMARY:
The Accounts Payable Associate is expected to accurately process a high volume of invoices
within set deadlines. The position is required to pull invoices for weekly payment processing
as well as filing of all completed payments. May be asked to work on special projects.

ESSENTIAL JOB FUNCTIONS:**

* Verify proper approvals prior to vouchering invoices
* Efficiently and accurately enter invoice data into the ERP system in a timely manner
* Must be able to perform within deadlines
* Verifies vendor accounts by reconciling monthly statements and related transactions
* Respond timely to daily vendor inquiries by all means of communication
* Provide assistance to internal departments ensuring comprehension and adherence to
policies, procedures and processes as needed
* Review and resolve all discrepancies on invoices by working collectively with purchasing
agents at site locations
* Review general ledger coding to ensure accuracy and cost placement
* Assist with other requests such as pulling invoices and other documentation for audits
* Participate with compiling bills due for check runs according to vendor payment due dates
* Verify accuracy of address, banking and other contact information for vendors
* Maintains historical records by filing documents
* Ability to track data effectively on spreadsheets
* Ability to process invoices in a multi-company environment
* Assist in reception duties as needed

Job Description
KNOWLEDGE, SKILLS AND ABILITIES:

* Speak Effectively - Speak clearly and concisely to get the point across. Can speak effectively in
front of a group.
* Show Work Commitment - set high standards of performance and seeks out new work
challenges. Initiates action without being asked and will readily put in the extra time and effort
when necessary.
* Display Organizational Savvy - knows which issues are worth pursuing and knows who to involve
and when. Accurately anticipates the reactions of others.
* Use Sound Judgement - makes tough decisions quickly and uses information, judgement and
logic to understand a problem or situation before acting.
* Use Technical/Functional Expertise - know the job and be regarded as an expert. Keeps up to
date on technical/professional developments. Stays informed about industry practices and new
developments.
* Strong attention to detail and accuracy. Demonstrate professionalism at all times. Ability to
follow written and oral instructions and to work independently in a team setting. Ability to
maintain confidentiality. Experience in communicating professionally and tactfully with all levels
of an organization using strong oral and written skills.

EDUCATION AND EXPERIENCE:

* Two-plus years of accounts payable experience
* Associates degree preferred
* Working knowledge of Microsoft Office Processes

WORK ENVIRONMENT

* Typical of a standard office environment. Noise level is generally quiet.

PHYSICAL DEMANDS:

* Sitting and using office equipment (computers, telephones, calculators, copiers) for prolonged
periods of time.
* Lifting requirements generally under 25 lbs.

Requirements

 

Job Snapshot

Location US-MA-Agawam
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Accounting, General Business
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Company Overview

Staffing Now

STAFFING NOW® is one of the fastest growing administrative recruitment services in the country. We specialize in matching administrative professionals with the right temporary or full-time job opportunities in a variety of clients in all industries. Staffing Now can help you build your career! SNI Companies®, the parent company of Staffing Now specializes in the placement of Accounting & Finance and IT candidates on a temporary and full-time basis through its Accounting Now and SNI Technology. Learn More

Contact Information

US-MA-Agawam
Staffing Now
Snapshot
Staffing Now
Company:
US-MA-Agawam
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Accounting, General Business
Store Type:

Description

Accounts Payable Associate

GENERAL SUMMARY:
The Accounts Payable Associate is expected to accurately process a high volume of invoices
within set deadlines. The position is required to pull invoices for weekly payment processing
as well as filing of all completed payments. May be asked to work on special projects.

ESSENTIAL JOB FUNCTIONS:**

* Verify proper approvals prior to vouchering invoices
* Efficiently and accurately enter invoice data into the ERP system in a timely manner
* Must be able to perform within deadlines
* Verifies vendor accounts by reconciling monthly statements and related transactions
* Respond timely to daily vendor inquiries by all means of communication
* Provide assistance to internal departments ensuring comprehension and adherence to
policies, procedures and processes as needed
* Review and resolve all discrepancies on invoices by working collectively with purchasing
agents at site locations
* Review general ledger coding to ensure accuracy and cost placement
* Assist with other requests such as pulling invoices and other documentation for audits
* Participate with compiling bills due for check runs according to vendor payment due dates
* Verify accuracy of address, banking and other contact information for vendors
* Maintains historical records by filing documents
* Ability to track data effectively on spreadsheets
* Ability to process invoices in a multi-company environment
* Assist in reception duties as needed

Job Description
KNOWLEDGE, SKILLS AND ABILITIES:

* Speak Effectively - Speak clearly and concisely to get the point across. Can speak effectively in
front of a group.
* Show Work Commitment - set high standards of performance and seeks out new work
challenges. Initiates action without being asked and will readily put in the extra time and effort
when necessary.
* Display Organizational Savvy - knows which issues are worth pursuing and knows who to involve
and when. Accurately anticipates the reactions of others.
* Use Sound Judgement - makes tough decisions quickly and uses information, judgement and
logic to understand a problem or situation before acting.
* Use Technical/Functional Expertise - know the job and be regarded as an expert. Keeps up to
date on technical/professional developments. Stays informed about industry practices and new
developments.
* Strong attention to detail and accuracy. Demonstrate professionalism at all times. Ability to
follow written and oral instructions and to work independently in a team setting. Ability to
maintain confidentiality. Experience in communicating professionally and tactfully with all levels
of an organization using strong oral and written skills.

EDUCATION AND EXPERIENCE:

* Two-plus years of accounts payable experience
* Associates degree preferred
* Working knowledge of Microsoft Office Processes

WORK ENVIRONMENT

* Typical of a standard office environment. Noise level is generally quiet.

PHYSICAL DEMANDS:

* Sitting and using office equipment (computers, telephones, calculators, copiers) for prolonged
periods of time.
* Lifting requirements generally under 25 lbs.

Requirements

 
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Accounts Payable Associate Apply now