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AP Specialist

Description

JOB DESCRIPTION


Under direct supervision of the Accounts Payable Supervisor, this position has delegated responsibility for processing all accounts payable and employee expense report transactions. This includes reviewing invoices and expense reports for propriety, coding, matching invoices/expense reports to supporting documentation, and ensuring necessary approval(s) are obtained. This position is responsible for managing the American Express card administration program and corresponding billing process. In addition, this person must field vendor inquiries and perform research on invoices as necessary. This position successfully manages the payables processing through timely payment distributions and directly communicating with vendors about account activity.
Major Responsibilities/Essential Functions:

  • Receives/reviews vendor invoices and other payment documents for propriety of charges
  • Matches invoices to supporting documentation (P.O., etc.) and resolves any discrepancies
  • Reviews invoices for appropriate coding based on Company account structure
  • Ensures necessary approvals have been obtained on invoices and check requests
  • Researches questionable check requests and communicates with AP Supervisor as needed
  • Recognizes and documents tax consequences of individual transactions, as appropriate
  • Keys/directs keying of invoices into Great Plains Accounts Payable system for weekly cash disbursements
  • Researches invoice status through inquiries into the Accounts Payables system when necessary
  • Prepares check runs and necessary system reports accompanying check runs
  • Prepares manual checks when necessary
  • Maintains files and records as appropriate


Monitors and manages financial controls over cash disbursement processes:

  • Ensures check processing is accomplished in an efficient and effective manner
  • Adheres to key controls to ensure all checks are accounted for properly
  • Identifies control deficiencies, if any, and provides recommendations for improvement
  • Performs vendor statement reconciliation to ensure all outstanding balances are properly disposed of and addressed
  • Maintains responsibility for sales and use tax reporting compliance



Coordinates employee expense reporting program:

  • Reviews all employee expense reports for proper approval and supporting documentation, and company allocation/coding
  • Keys expense reports into Great Plains Accounts Payable system for weekly cash disbursements
  • Resolves controversial expense policy issues with employees/managers
  • Responds to questions from employees, managers, and Navigant
  • Identifies opportunities to improve expense program and underlying policies
  • Educates Company Associates on the expense policy and monitors violations
  • Maintains files and records as appropriate


Coordinates and reconciles corporate AMEX centrally billed airline accounts:

  • Ensures reconciliation of monthly bill to Company expenses by reviewing and matching charges, investigating discrepancies and contacting appropriate employee, manager or AMEX to resolve
  • Tracks all incoming airline charges based on employee expense reports submitted
  • Generates monthly journal entries in Great Plains for centrally billed AMEX airline charges (by Company)



Requirements/Qualifications:

  • A minimum of 2 years AP experience
  • Associate's Degree (A.A.) or in the process of obtaining A.A. (BA Degree preferred)
  • 10-key by touch
  • Generally accepted accounting principles
  • Accounting procedures on automated systems
  • Intermediate level proficiency using MS Excel
  • Detailed oriented
  • Good decision-making skills
  • Quick learner of computer equipment and financial systems
  • Excellent alpha/numeric data entry skills
  • Detailed knowledge of numerical data and to make mathematical computations rapidly and accurately
  • Excellent written and verbal communication skills
  • Ability to follow guidelines and procedures
  • Excellent Prioritization and time management skills
  • Ability to work independently and carry out assignments to completion with minimal instruction

Contact:

Category Code: JN001

Requirements

 

Job Snapshot

Location US-NC-Winston-Salem, NC
Employment Type Full-Time
Pay Type Year
Pay Rate N/A
Store Type Accounting
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Company Overview

CRG

Whether you are looking for an Information Technology, Accounting Finance, HR / Administrative role, or Executive Jobs, you can search from our extensive list of job openings and work with our recruiters to match you with one of the companies that aligns with your career goals. As a job seeker, you are treated to the benefit of working with a local recruiter that specializes in your industry, with convenient access to our centrally located Greensboro or Charlotte, NC staffing agency offices. After reviewing your resume and speaking with you to identify your strengths, skills, and personality, we match you with one of our openings and guide you through the hiring process. CRG is committed to helping you take the next step in your career and finding an opportunity where you will thrive. Learn More

Contact Information

US-NC-Winston-Salem, NC
CRG
336.812.9855
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Snapshot
CRG
Company:
US-NC-Winston-Salem, NC
Location:
Full-Time
Employment Type:
Year
Pay Type:
N/A
Pay Rate:
Accounting
Store Type:

Description

JOB DESCRIPTION


Under direct supervision of the Accounts Payable Supervisor, this position has delegated responsibility for processing all accounts payable and employee expense report transactions. This includes reviewing invoices and expense reports for propriety, coding, matching invoices/expense reports to supporting documentation, and ensuring necessary approval(s) are obtained. This position is responsible for managing the American Express card administration program and corresponding billing process. In addition, this person must field vendor inquiries and perform research on invoices as necessary. This position successfully manages the payables processing through timely payment distributions and directly communicating with vendors about account activity.
Major Responsibilities/Essential Functions:

  • Receives/reviews vendor invoices and other payment documents for propriety of charges
  • Matches invoices to supporting documentation (P.O., etc.) and resolves any discrepancies
  • Reviews invoices for appropriate coding based on Company account structure
  • Ensures necessary approvals have been obtained on invoices and check requests
  • Researches questionable check requests and communicates with AP Supervisor as needed
  • Recognizes and documents tax consequences of individual transactions, as appropriate
  • Keys/directs keying of invoices into Great Plains Accounts Payable system for weekly cash disbursements
  • Researches invoice status through inquiries into the Accounts Payables system when necessary
  • Prepares check runs and necessary system reports accompanying check runs
  • Prepares manual checks when necessary
  • Maintains files and records as appropriate


Monitors and manages financial controls over cash disbursement processes:

  • Ensures check processing is accomplished in an efficient and effective manner
  • Adheres to key controls to ensure all checks are accounted for properly
  • Identifies control deficiencies, if any, and provides recommendations for improvement
  • Performs vendor statement reconciliation to ensure all outstanding balances are properly disposed of and addressed
  • Maintains responsibility for sales and use tax reporting compliance



Coordinates employee expense reporting program:

  • Reviews all employee expense reports for proper approval and supporting documentation, and company allocation/coding
  • Keys expense reports into Great Plains Accounts Payable system for weekly cash disbursements
  • Resolves controversial expense policy issues with employees/managers
  • Responds to questions from employees, managers, and Navigant
  • Identifies opportunities to improve expense program and underlying policies
  • Educates Company Associates on the expense policy and monitors violations
  • Maintains files and records as appropriate


Coordinates and reconciles corporate AMEX centrally billed airline accounts:

  • Ensures reconciliation of monthly bill to Company expenses by reviewing and matching charges, investigating discrepancies and contacting appropriate employee, manager or AMEX to resolve
  • Tracks all incoming airline charges based on employee expense reports submitted
  • Generates monthly journal entries in Great Plains for centrally billed AMEX airline charges (by Company)



Requirements/Qualifications:

  • A minimum of 2 years AP experience
  • Associate's Degree (A.A.) or in the process of obtaining A.A. (BA Degree preferred)
  • 10-key by touch
  • Generally accepted accounting principles
  • Accounting procedures on automated systems
  • Intermediate level proficiency using MS Excel
  • Detailed oriented
  • Good decision-making skills
  • Quick learner of computer equipment and financial systems
  • Excellent alpha/numeric data entry skills
  • Detailed knowledge of numerical data and to make mathematical computations rapidly and accurately
  • Excellent written and verbal communication skills
  • Ability to follow guidelines and procedures
  • Excellent Prioritization and time management skills
  • Ability to work independently and carry out assignments to completion with minimal instruction

Contact:

Category Code: JN001

Requirements

 
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